| 1. GENERAL MANAGEMENT, ADMINISTRATION & STAFF SUPPORT |
|
Policy Name
|
Policy Number
|
Date Approved
|
| USHJA Bylaws |
GA100 |
5/12/25 |
| Conflict of Interest, Ethics, and Code of Conduct |
GA101 |
12/10/24 |
| Background Check and Screening Policy |
GA102 |
5/12/25 |
| Required Training, Screenings, and Documentation |
GA103 |
7/14/25 |
| Welfare Statement |
GA104 |
6/21/12 |
| Budgets of USHJA |
GA105 |
11/19/18 |
| Program Planning, Development, and Implementation |
GA106 |
7/14/25 |
| Program Review and Evaluation Criteria |
GA107 |
7/14/25 |
| Compensated Services |
GA108 |
3/12/12 |
| Presidential Reimbursement |
GA109 |
1/14/25 |
| Officer, Director, and WG Compensation |
GA110 |
7/14/25 |
| Volunteer Expense Reimbursement |
GA111 |
12/1/17 |
| Complaints/Grievance Process |
GA112 |
5/7/18 |
| Harassment |
GA113 |
9/9/24 |
| Whistleblower Protection |
GA114 |
7/14/25 |
| Document Retention |
GA115 |
10/14/10 |
| Licensed Officials Clinics - Outside Providers |
GA116 |
9/30/19 |
| Process Approval Chart |
GA117 |
9/12/22 |
| Public Relations and Promotion of USHJA |
GA118 |
11/21/23 |
| Committee Sponsorship and Donor Development |
GA119 |
7/12/21 |
| Related Party Transactions |
GA120 |
7/14/25 |
| Internal Conduct Review Process |
GA121 |
7/12/21 |
| 2. MEMBERSHIP |
| Policy Name |
Policy Number |
Date Approved |
| Zone Geography & U.S. Territories |
MEM100 |
3/14/17 |
| Membership Categories |
MEM101 |
5/9/22 |
| Organization Membership |
MEM102 |
5/9/22 |
| Horse Registration |
MEM103 |
5/18/20 |
| Membership Benefits |
MEM104 |
5/18/20 |
| Modifications to Member Residence |
MEM105 |
5/18/20 |
| Athlete Definition |
MEM106 |
8/25/2025 |
| Dues and Fees |
MEM107 |
5/9/22 |
|
Member Primary Discipline Designation
|
MEM108 |
5/8/23 |
| Show Pass Fee |
MEM109 |
3/17/25 |
| Membership and Customer Service Finance Policy |
MEM110 |
7/14/25 |
| Horse Processes Policy |
MEM111 |
7/14/25 |
| Membership Processes Policy |
MEM112 |
7/14/25 |
| 3. BOARD |
| Policy Name |
Policy Number |
Date Approved |
| Board Code of Conduct |
BOD100 |
9/9/11 |
| BOD Voting Between Meetings |
BOD101 |
7/10/23 |
| Board of Directors Election Cycle |
BOD102 |
7/14/25 |
| Director and Officer Job Descriptions |
BOD103 |
7/14/25 |
| President Job Description |
BOD104 |
7/14/25 |
| Vice President Job Description |
BOD105 |
7/14/25 |
| Secretary/Treasurer Job Description |
BOD106-107 |
3/28/22 |
| Director At-Large Job Description |
BOD108 |
3/9/20 |
|
Outside General Counsel Job Description
|
BOD109 |
5/14/24 |
| 4. COMMITTEE |
| Policy Name |
Policy Number |
Date Approved |
| Confidentiality Policy |
COM100 |
7/13/20 |
| Standing Committees - Chair Responsibilities |
COM101 |
7/10/23 |
| Zone Committees - Composition |
COM102 |
11/19/18 |
| Seating of Committees - Timeframe |
COM103 |
7/14/25 |
| Working Group/Task Force Responsibilities |
COM104 |
7/10/23 |
| Committee Voting Between Meetings |
COM139 |
7/10/23 |
| Chair’s Council Charter |
COM140 |
7/8/24 |
| Judges Task Force Charter |
COM141 |
11/19/24 |
|
Rescinding Committee Votes
|
COM142 |
8/25/2025 |
| Standing Committees |
| Budget and Finance Charter |
COM105 |
5/18/20 |
| Audit Charter |
COM106 |
5/18/20 |
| Conduct Review Charter |
COM107 |
5/18/20 |
| Planning Charter |
COM108 |
5/18/20 |
| Rules Charter |
COM109 |
5/18/20 |
| Governance Charter |
COM110 |
5/18/20 |
| Competition Management Charter |
COM111 |
5/18/20 |
| Competition Standards Charter |
COM112 |
5/18/20 |
| Horse and Rider Charter |
COM113 |
5/18/20 |
| Awards Committee Charter |
COM133 |
6/29/20 |
|
Diversity and Inclusion Advocacy Committee Charter
|
COM135 |
5/17/21 |
| Safety Committee Charter |
COM136 |
9/13/21 |
| Hunter Committees |
| Hunter Working Group Charter |
COM114 |
5/18/20 |
| Children's/Adult Amateur Hunter Task Force Charter |
COM115 |
5/18/20 |
| Hunter Breeding Task Force Charter |
COM116 |
5/18/20 |
| International Hunter Derby & Green Hunter Incentive Task Force Charter |
COM117 |
5/18/20 |
| National Hunter Derby Task Force Charter |
COM118 |
5/18/20 |
| Junior Hunter Task Force Charter |
COM119 |
5/18/20 |
| Pony Task Force Charter |
COM120 |
5/18/20 |
| World Championship Hunter Rider Task Force Charter |
COM121 |
5/18/20 |
| Joint Committees |
| Joint Owners Task Force Charter |
COM122 |
5/18/20 |
| Joint Amateurs Task Force Charter |
COM123 |
5/18/20 |
| Joint Equitation Task Force Charter |
COM124 |
5/18/20 |
| Jumper Committees |
| Jumper Working Group Charter |
COM125 |
5/18/20 |
| Emerging Jumper Rider Task Force Charter |
COM126 |
5/18/20 |
| NAYC PDS Task Force Charter |
COM127 |
5/18/20 |
| Young Jumper Task Force Charter |
COM128 |
5/18/20 |
|
Zone Chef d’Equipe Selection Task Force Charter
|
COM138 |
5/8/23 |
| Education Committees |
| Emerging Athletes Program Committee Charter |
COM129 |
5/18/20 |
| Horsemanship Quiz Challenge Committee Charter |
COM130 |
5/18/20 |
| Officials Education Committee Charter |
COM131 |
5/18/20 |
| Zone Committees Charter |
COM132 |
5/18/20 |
| RRA Charter |
COM134 |
3/8/21 |
| Stewards Committee Charter |
COM137 |
3/14/22 |
| 5. ZONES |
| Policy Name |
Policy Number |
Date Approved |
| Zone Election Cycle |
ZON100 |
7/14/25 |
| Zone Committee Responsibilities |
ZON101 |
7/14/25 |
| Annual Declaration of Home Zone (Geography & U.S. Territories) |
ZON102 |
3/14/17 |
| 6. AFFILIATES |
| Policy Name |
Policy Number |
Date Approved |
|
Affiliate National Council Formation Timeline
|
AFF100 |
7/14/25 |
| 7. TERMS & VACANCIES |
| Policy Name |
Policy Number |
Date Approved |
| Nominating Committee |
TER100 |
7/14/25 |
| Working Group |
TER101 |
7/14/25 |
| Working Group Task Force |
TER102 |
5/9/22 |
| Committees |
TER103 |
9/9/19 |
| Standing Sport Committees |
TER104 |
9/9/19 |
| Zone Committees |
TER105 |
9/9/19 |
| National Officer Vacancies |
TER106 |
11/19/18 |
| Director Vacancies |
TER107 |
11/19/18 |
| 8. NOMINATING COMMITTEE ELIGIBILITY, ELECTION CYCLE, & VOTING |
| Policy Name |
Policy Number |
Date Approved |
| Nominating Committee Function |
NOM100 |
7/14/25 |
| Confidentiality |
NOM101 |
11/19/18 |
| Nominating Committee Member Meeting Requirement |
NOM102 |
7/14/25 |
| Nominating Committee Election Timelines - President & Officer/Director |
NOM103 |
7/14/25 |
| Nominating Committee Member Election Cycle |
NOM104 |
7/14/25 |
| 9. USEF/USHJA |
| Policy Name |
Policy Number |
Date Approved |
| |
|
|
| 10. FOUNDATION |
| Policy Name |
Policy Number |
Date Approved |
| Foundation Bylaws |
FOU100 |
11/18/19 |
| Gift Acceptance Policy |
FOU101 |
10/27/21 |
