Show Secretaries Guide

Frequently Asked Questions:

Who has to be an active member of USHJA?
In order to compete in any hunter, jumper, equitation or hunter breeding classes at recognized competitions as an exhibitor, rider, trainer, or his/her agent(s), a person must be an active member of the United States Hunter Jumper Association, Inc., or pay a non-member fee to the USHJA. Exception: Local Competitions, Breed restricted Hunter Seat Equitation classes and exceptions listed in GR901.9.

An exhibitor is defined as the owner or lessee of a horse when entered in a class where only the merits of the horse are to be considered. In Equitation classes, Exhibitor refers to the rider. GR120. A good rule of thumb is anyone who signs the entry blank has to be an active member of USHJA.

I show in hunter and jumper classes at a breed restricted competition only. Do I have to join USHJA in order to show?
No. The USHJA membership is required only if you are showing in hunter, jumper, hunter seat equitation or hunter breeding classes at "open" shows - which are, competitions not restricted to a particular breed.

If I compete at a USEF Local competition, do I have to be a member of USHJA or pay the non-member fee?
No. A person is not required to be a member of USHJA or pay the non-member fee at Local competitions.

Do I need to record my horse with USHJA?
Yes. All horses competing in United States Equestrian Federation non-breed restricted licensed competitions with Hunter, Hunter Breeding, Jumper and Hunter Seat Equitation classes (except those activities enumerated in GR901.9, items 1-9) must be properly identified and must obtain a registration number from USHJA. A registration number for each horse must be entered on all entry forms for USEF licensed competitions. Only one registration number will be issued per horse and must remain with the horse throughout its career.

• Starting December 1, 2008, USEF GR1102.3 requiring mandatory USEF horse recording of jumpers will be eliminated and the USHJA will establish a Horse Registration Program for hunters and jumpers. This type of registry program is currently used by other breeds and disciplines, such as the Arabian Horse Association, the United States Eventing Association and the United States Dressage Federation and it is the best way to provide lower cost access to USEF competitions.
• Starting on December 1, 2008, in order to compete at a USEF licensed hunter, jumper or hunter/jumper competition, every horse must be registered with the USHJA for a one-time fee of $30.00. Horses currently possessing a USEF Lifetime Recording as of November 30, 2008, will be grandfathered into the USHJA Registration Program using their current Recording number.
• Members will still have the option of recording their horses either annually or with a lifetime recording with the USEF if they are interested in accruing points for HOTY, Zone and Foundation awards and to accrue points on the USEF Computer Ranking List.
• Each horse will be assigned a USHJA Registration number and anytime you choose to obtain a USEF horse recording, the same number will be used.
• If a horse currently has a USEF Horse ID number, upon payment of the $30 registration fee to USHJA, that number will become their USHJA Horse Registration Number.
• Members who choose to annually record their horses with the USEF will need to obtain a USHJA Registry number, which will be the same as their current horse recording number.
• Exhibitors only competing in USEF Local competitions will be exempt for the Horse Registration Fee, as are the following groups outlined in GR901.9 items 1-9:
  1) leadline; 2) exhibitions; 3) games and races; 4)classes for 4-H members; 5) walk trot and academy classes (academy classes are classes limited to horses used regularly in a lesson program); 6) USDF introductory level tests, pas de deux and quadrille classes; 7) NRHA Endorsed Reining Competitions. 8) Opportunity classes, 9) citizens of other nations who have proof, in English, of current membership in good standing of their own National Federation.

Do I need to record my farm with USHJA?
It is not mandatory that you record your farm with USHJA. If your farm is recorded with USEF and you are showing your horses under the farm name, we encourage you to record the farm with USHJA as well. Lifetime Farm Recordings for USHJA are $100.

2009 Membership Dues

What are the membership categories and dues for the USHJA?
Active Members - Those individuals who enter USEF licensed competitions as a rider, owner, trainer or coach receive full benefits of USHJA membership for the year.

Associate Members -Those individuals not competing in USEF licensed competitions who receive all other benefits of USHJA membership for the year. (Associate Members are subject to USHJA Non-member fees if competing in USEF licensed competitions).

Outreach Members -Those individuals competing in classes that qualify for the Affiliate Equitation Awards Program and receive some of the other benefits offered by USHJA for the membership year. Please note: Outreach members are subject to USHJA non-member fees if competing in USEF licensed competitions.

Life Member $1,000 - Full USHJA membership benefits for life.

Are licensed officials and competition officials required to be members of USHJA?
Per GR1056.8 Any judge officiating USEF Open (not restricted to a breed) hunter and/or jumper classes must be a current member in good standing of the United States Hunter Jumper Association, Inc.

Per GR1059.6 and GR1205.3 All licensed Course Designers must be a current member in good standing of the United States Hunter Jumper Association, Inc.

Per GR1013.1a Any steward officiating USEF Open (not restricted to a breed) hunter and/or jumper classes must be a current member in good standing of the United States Hunter Jumper Association, Inc.

Per GR1202.1 [Manager] An individual acting in this capacity is required to be a Senior Active Member of the Federation. In addition, any individual acting as the manager of a hunter and/or jumper Open (not restricted to a breed) competition must be a current member in good standing of the United States Hunter Jumper Association, Inc.

Per GR1205.3 The Hunter course designer must be a Senior member of USEF and must be knowledgeable in the rules relating to the Hunter classes being offered. The hunter course designer must also be a member of USHJA.

How many membership cards will I receive and how many membership numbers?
If you join or renew as a USEF member and a USHJA member at the same time on a joint application, you will receive one membership card. If you join or renew separately on different dates you may receive two membership cards, one for each organization. The membership number will be the same for both the USEF and the USHJA.

When you register your horse with USHJA and record your horse with USEF at the same time, you will receive one horse certificate. If you join with both organizations separately on different dates you may receive two membership cards, one for each organization. The horse number will be the same for both organizations.

*Please note there is a $15 reprint fee for the issuance of a duplicate membership card.

U.S. Eventing Association Exemption
If an individual is an active member of USEA, he/she is not required to be a member of USHJA, nor pay the non-member fees. They must provide proof of an active membership card from their affiliate organization, USEA.

Requirements for Canadian Federation Members
Members of Equine Canada (Canadian Federation) do not have to be USHJA members and the non-member fee does not apply.

Equine Canada horse/pony measurement cards and passports are not acceptable for purposes of complying with USEF rules on measurement and horse ID numbers. They will need to have the pony measured in accordance with HP126-HP139 or JH127-JH137. If they bring a photocopy of their Canadian membership card to have the steward attach to the measurement form, they will receive their measurement card faster.

NON-MEMBER FEES
What are the non-member fees?
The non-member fee to USHJA is $30.00 per competition. If you are a non-member of either or both the USEF and the USHJA, the non-member fee is $30.00 per competition for each organization. You will pay all non-member fees directly to the competition.

Competitions

WHAT THE EXHIBTOR WILL NEED TO ENTER A HORSE SHOW
1. Complete the entry blank, with correct USEF/USHJA number for owner, rider, trainer and horse
2. All required signatures on entry blank must be signed
3. Copy of USEF/USHJA Membership Card
4. Copy of Horse Recording/Registration Certificate
5. Copy of your horse's coggins and health papers, if necessary
6. A signed open check for entries, if applicable

COMPETITION RESULTS CHECK LIST
For USEF Full Results (GR1214)
1. Corrections, changes and additions to the prize list (per comments letter)
2. List of judges, stewards, technical delegates and competition officials (separate from the prize list) (If no changes please send note stating no changes since Prize list).
3. Section Codes *E-Results Only for all recognized classes.
4. Names and addresses of all ribbon winners, the amount of money won, if applicable.
5. Results have Horse Registration #'s /USEF Number/ or put in applied/pending if no number.
6. Results have Rider and Owner USEF Numbers or have abbrev. Nm-nonmember, JAS-joined at show.
7. Results include all Horse, Rider, and Owner Names.
8. List of Cancelled or not filled classes (can be in results as 0 by class #).
9. Champions or Championship Classes listed in Results including Prize Money.
10. Entries for each class listed. Placings for each class listed.
11. First place winners of all other Equitation classes in results.
12. Entry Numbers listed in results ( as per Standard Results Form).
13. Post Competition Report Form.